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DEPARTMENT: Corporate Compliances
DESIGNATION: Jr. Company Secretary
LOCATION: Mumbai
EXPERIENCE:2+ years of Relevant Experience
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Brief Profile:
 
Company secretaries guide Company Directors about the day-to-day management of the organization, including compliance with legal and statutory requirements for Alphard Group Globally. 
 
Job Description: 
  • To ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company. 
  • To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association. 
  • To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law. 
  • To prepare the agenda in consultation with the Chairman and the other documents for all the meetings of the board of directors. 
  • To attend the Broad meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary. 
  • To prepare, in consultation with the Chairman, the agenda and other documents for the general meetings.
  • To arrange with the consultation of Chairman the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.
  • To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorized by the broad of the directors or the executive responsible.
  • To advise, in conjunctions with the Company’s solicitors, or other authorized Executive, in respect of the legal matters, as required.
  • To engage legal advisors and defend the rights of the company in Courts of Law.
  • To have custody of the seal of the company. 
 
Legal obligations of the Company Secretary:
 
  • Filling of various documents/returns as required under the provisions of the Companies Law.
  • Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
  • To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.
  • To convene/arrange the meetings of Directors, on their advice.
  • To issue notice and agenda of board meetings to every director of the company.
  • To carry on correspondence with the directors of the company on various matters.
  • To record the minutes of the proceedings of the meetings of the directors.
  • To implement the policies formulated by the directors.
  • To deal with all correspondence between the company and the shareholders.
  • To issues notice and agenda of the general meetings to the shareholders.
  • To keep the record of the proceedings of all general meetings.
  • To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.
  • To maintain the following statutory books:
  1. the register of transfer of shares;
  2. the register of buy-backed shares by a company; 
  3. the register of mortgages, charges etc.;
  4. the register of members and index thereof; 
  5. the register of debenture-holders;
  6. the register of directors and other officers; 
  7. the register of contracts;
  8. the register of directors' shareholdings and debentures;  
  9. the register of local members, directors and officers, in case of a foreign company;
  10. Minute books; 
  11. Proxy register;
  12. Register of beneficial ownership; 
  13. Register of deposits;
  14. Register of director’s shareholding; and 
  15. Register of contracts, arrangements and appointments in which directors etc are interested.
 
Other duties: The company secretary usually undertakes the following duties -
 
  • Ensuring that statutory forms are filed promptly.
  • Providing members and auditors with notice of meeting.
  • Filing of copy of special resolutions on prescribed form within the specified time period.
  • Supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings. You must send annual audited accounts.
  • Keeping or arranging for the having of minutes of directors' meetings and general meetings. Apart from monitoring the 
  • Directors and Members minutes books, copies of the minutes of board meetings should also be provided to every director.
  • Ensuring that people entitled to do so, can inspect company records. For example, members of the company are entitled to a copy of the company's register of members, and to inspect the minutes of its general meetings and to have copies of these minutes. 
 
The powers of a company secretary: Companies Law allows the CS to sign the statutory returns and applications.
 
Qualification, Experience and Skills: 
 
  • Candidates with degree of CS and minimum 2 years of relevant experience are eligible.
  • Good communication and interpersonal skills
  • Excellent negotiating skills
  • Determined and proactive with high levels of motivation
  • Able to work well under stress and adhere to tight deadlines
  • Experience required in secretarial function / compliance functions in large or medium size organizations. 

DEPARTMENT: Security Operations
DESIGNATION: Jr. Security Operations Executive
LOCATION: Mumbai
EXPERIENCE:Freshers can apply.
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  • Communication & Coordination with Owner, Master, Agent and TL with appropriate details on a regular basis  
  • Ensuring the kit assigned to the vessel is as per plan
  • Ensuring the assigned Team of MSOs and their travel arrangements for vessel embark/disembark as per the schedule
  • Ensure Flag state requirement is compiled considering the Vessel’s course and/or apply for them as required.
  • Keep a track and acknowledge all incoming mails and categorize into individual executive folders
  • Identify and Inform responsible person/Manager on any  urgent issue
  • Knowledge and competency in Emergency Response Procedure
  • Ensure all documents of the MSOs and kits are complete and in line with the requirement
  • Keeping a track of all incoming mails & tag into individual executive folders.
  • Update software on real time basis
  • Update Ops Forms within 24 hours of closing the vessel 
  • Update SG Database on a daily basis
  • Scrutinize if all documents are correctly updated
  • Make CVs of MSOs for clients
  • Be a buddy to Trainee Operations Executive
  • Any other related tasks as assigned by your HOD. 
 
The above job description is subject to a revision as per management and operational requirement and may
be changed without any intimation.

DEPARTMENT: Business Development & Marketing
DESIGNATION: Digital Marketing Expert
LOCATION: Mumbai
EXPERIENCE:2+ years of SEM Experience
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Brief Profile:
 
You will be responsible for improving a company’s organic search results. Creates and launches SEO campaigns, identifies areas of improvement, runs PPC campaigns, and attempts to improve the clients’ sites’ rankings in major search engines .
 
Duties/Responsibilities: 
  • Strategize on and lead SEO activities.
  • Strategize on SEO activities for international markets (Middle East, Hong Kong, Singapore, Europe, etc.)
  • Interact with web developers & designers to drive SEO compatibility on the web.
  • Conduct site structure analysis.
  • Develop & lead keyword/content strategy.
  • Work on developing keyword ranking reports.
  • Monitor, track & report on Web Analytics metrics.
  • Research competitor link structure.
  • Develop & lead internal link optimization strategy.
  • Review and analyze website for areas that need to be improved, deleted, or revised. 
  • Improve a company’s organic search results.
  • Write effective headlines, body copy, and websites. 
  • Ensure websites are filled with optimal keywords. 
  • Place keywords appropriately in copy to gain most search engine traffic. 
  • Write effective call-to-action statements, original, powerful SEO content for blogs and official websites.
  • Effectively use header tags.
  • Keep abreast of white hat and black hat tactics so as not to violate search engine guidelines.
  • Strategize ways to improve and track site performance.
  • Consult with independent web designers to improve the navigation of a site to enhance its search engine ranking.
  • Evaluate product offering, traffic, landing page quality, content, design, security, payment options, shipping options, demographics of prospective customers when determining keywords and campaigns.  
 
Experience and Qualification: 
  • Qualification: Graduate in any discipline
  • Recommend changes to website architecture, content, linking and other factors to 2+ years of SEO experience.
  • 2+ years of SEM experience
  • Experience of managing PPC campaigns across Google and Bing will be advantage.
  • Solid understanding of performance marketing, conversion, and online customer acquisition.
  • In-depth experience with website analytics tools (Google Analytics, Net sight, Web Trends).
  • Experience with bid management tools (Click Equations, Marin, and Search Ignite).
  • Working knowledge of HTML, CSS, and JavaScript development and constraints.
  • Up-to-date with the latest trends and best practices in SEO and SEM. 
Skillset:
  • Good command over English Language 
  • Excellent written and oral communication skills 
  • Good writing command over language and be able to independently write content for posts on sites.  
  • Be capable to utilize basic programming and web design skills to enhance SEO. 
  • Possess the knowledge to compile and present SEO performance reports. 
  • Have a proactive attitude 
  • Be willing and able to multitask 
  • Team player  
  • Willingness to learn
 

 

DEPARTMENT: Sales & Marketing
DESIGNATION: Business Development Manager
LOCATION: India/UAE/Singapore
EXPERIENCE:3+ years
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Established in 2009, Alphard Maritime Group is world’s 2nd largest in maritime security space run by master mariners and security connoisseurs. Alphard group has offices in India, Singapore, Dubai, Hong Kong and China.

Job Overview:

  • Accountable for sales targets assigned, meetings with new and existing clients, generating new business and exploring new opportunities and markets
  • MBA Fresher or MBA with prior experience in international business development for minimum 3 to 5 years
  • Responsible for new sales and account management and gathering new requirements from existing clients
  • Provide administrative support to the Sales & Marketing Department
  • Handle general sales enquiries, telephone calls, emails and ensure proper follow-up by respective Sales Managers in a timely manner
  • Maintain and upkeep all sales database, sales kits, collaterals, and all filing system which includes vital information of companies, contacts, profiles
  • Carry out and conduct market research, competitor analysis and customer surveys
  • Plan, coordinate and prepare events/ activities and visits
  • To prepare and send out sales proposals, confirmation contracts and agreements
  • To conduct site inspections as and when necessary (Singapore & Hong Kong Office)
  • Assist with related sales & marketing assignment that may be assigned from time to time
  • Organized and managed operations and information reporting process with CEO, marketing, advertising and sales departments
  • Responsible for the development new business accounts in Mumbai, Dubai, Singapore & Hong honk

Note - Required only Female (looking for local candidate) 

DEPARTMENT: Admin and Sales
DESIGNATION: Administrative and Sales Assistant
LOCATION: Singapore
EXPERIENCE:2+ years
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Overview:

Administrative and Sales Assistant are responsible for smooth sales and assisting Business Manager to ensure that the company or department is on track to meet its financial goals and achieve utmost client satisfaction.

Job Description:

  • Handle general sales enquiries, telephone calls, emails and ensure proper follow-up in a timely manner.
  • Assist Business Manager to maintain and update all sales database, sales kits, collaterals, and filing system which includes vital information of companies, contacts, profiles, historical data, etc.
  • Work Closely with Business Manager for daily client meetings & schedules
  • To prepare, and send out sales proposals, quotations, as & when requested.
  • Ensure day to day operations are as per the client requirement, cost effective and executed in a timely manner.
  • Provide administrative support to various departments such as Business Development, Sales & Marketing, Operations, Accounts, Administration, etc.
  • Assist Business Manager to plan, coordinate and prepare events, activities and visits to our clients spread across the region.
  • Accountable for sales targets assigned by the Business Manager.
  • Initiating & Co-coordinating with Govt. personnel’s for administrative and permit related work.
  • Regularly carry out and conduct market research, competitor analysis and customer surveys.
  • Ensure to maintain and encourage smooth and constant communication flow with respective departments at all time.
  • Optimize existing business and propose business expansion feasibility.
  • Represent the company in important functions, industry events and public meetings
  • Play an active part in team communications for achieving and delivering results.
  • Any other task assigned by Management. 

DEPARTMENT: Technical
DESIGNATION: Technical Superintendent
LOCATION: UAE
EXPERIENCE:3 to 8 years
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Desired Profile:

  • Marine/ Mechanical/Electrical Engineer with minimum 3 to 8 years of experience in repair and services of machineries and engines at Merchant Marine vessels.
  • Full knowledge of all machineries related operations and maintenance in engine room of offshore vessels.
  • Prior expertise in solving technical issues across engine manufacturers such as Yanmar, Cummins, Caterpillar, Detroit and Volvo among other engine manufacturers for merchant ships.
  • Open to traveling on board for technical troubleshooting and maintenance as part of the maintenance team. 
  • Good communication (written and oral English) skills, multi-tasker and problem solving skills.
  • Proficient in using computers, MS office and other general purpose office, computer and mobile software and applications.
  • Flexible, Adaptable, eager to learn and willing to travel local and international.
  • Any team management and leadership experience is a plus.

Job Description:

  • Liaise with master and chief engineers for troubleshooting on all technical issues related to shipboard machineries and engines.
  • Visit ships for vessel inspections under PMS (Planned Maintenance System) for troubleshooting and maintenance of equipment, machineries and engines onboard vessels.
  • Follow up on all vessel defects and arrange repair.
  • Monitor vessel’s Class status and arrangement of surveys and ensuring timely completion to keep vessel under class at all times and minimize deficiencies from other third Parties.
  • Coordinate with other technical staff, technical/ maintenance team to plan, organize and conduct vessel repairs and ship visits.    
  • Coordinate with local suppliers for repairs, services of spare parts and stores related to M/E & Machinery items.
  • Co-work with technical experts, engineers and vendor technical team to resolve all matters w.r.t. engines/ deck machineries across all fleet vessels.
  • Support Mumbai team for maintenance of PMS.
  • Prepare and submit reports of troubleshooting, defect closure updates, vessel inspections and overall PMS.
  • Attend vessels during repairs/Dry-docking.
  • Keep Close budgetary control on all vessel’s technical expenditure.
  • Prepare and coordinate Maintenance plan for all machineries.
  • Recommend suggestions to seniors to optimize performance of engines/ machineries of vessels.
  • Any other job deemed suitable by Senior Management to prevent vessel Downtime. 

DEPARTMENT: Operations
DESIGNATION: Project Manager
LOCATION: Mumbai
EXPERIENCE:5+ Years
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As the project manager, your job is to plan, budget, oversee and document all aspects of the specific project you are working on. Project managers will work closely with Stakeholders and the Executive Council Team to make sure that the scope and direction of each project is on schedule.

Project manager is also responsible for the direction, coordination, implementation, executive, control and completion of project, while remaining aligned with strategy, commitments and goals of the organization.

Job Profile:

  • Planning Project Resources: Making a feasible plan that achieves the goals and objectives of the project and aligns with the organization’s overall business strategy which is an integral and critical part of the pitch to get approval for the project. Part of the plan will also be to define the project’s scope and determining what resources are available, estimating time and financial commitment, as well as how to monitor and report on the project’s progress.
  • Time Management: Ensure everyone is doing what they need to do when they need to do it, the project manager must also define, schedule and accurately estimate the task duration to develop and maintain a realistic schedule.
  • Budget: Present an estimated budget for the project in line with the business goals. Next, the Project Manager must monitor the actual spend as compared to the planned budget. If those figures are off, it must be revised / adjust accordingly.
  • Quality and Satisfaction: Deliver to your stakeholders what they expected or better and make sure that they’re satisfied with the results. Need to be in constant communications with Stakeholders, reporting on progress and being open to their feedback to keep them happy and coming back to you with future projects.
  • Manage Issues and Risk: Problems will inevitably arise in a project. That’s called an issue. You need to be ready for them and work towards resolving them quickly, so as they don’t take your project off-track. Then there are risks, which are potential problems, ones that have yet to occur or might not ever. Regardless, you must figure out beforehand what the risks are and set in place a plan of action if they in fact occur.
  • Monitoring Progress: To make sure a project is progressing as planned, you must constantly measure it and compare those metrics against the plan you created. Therefore, you must have a way to collect project data, such as status reports, to see if the actual progress of the project is meeting what you had initially planned. Things are going to change along the way, and you’re going to have to adjust or reallocate resources to accommodate these changes.
  • Reporting and Documentation: Reporting is one of ways you communicate with your team and stakeholders as they are looking for broader data to check the project’s progress, both are essential tasks for the project manager. This documentation, along with all paperwork, must be collected, signed off on and archived by the end of a project, which provides a history that you can revisit when planning for a similar project in the future.

Brief Responsibilities:

  • Plan and implement projects
  • Help define project scope, goals and deliverables
  • Define tasks and required resources
  • Collect and manage project team
  • Manage budget
  • Allocate project resources
  • Create schedule and project timeline
  • Track deliverables
  • Support and direct team
  • Lead quality assurance
  • Monitor and report on project progress
  • Present to stakeholders reports on progress as well as problems and solutions
  • Implement and manage change when necessary to meet project outputs
  • Evaluate and assess result of project

Education & Experience:

  • Engineering Degree in a construction-related field, such as building science, jetty, ports, bridges construction & management or civil engineering, as opposed to just having industry experience.
  • Project management qualification (PMP) or equivalent
  • Theoretical and practical project management knowledge
  • Knowledge of techniques and tools
  • Experience as a project manager
  • Experience in strategic planning, risk management and/or change management
  • Proficiency in project management software tools

Competencies:

  • Critical thinking and problem solving
  • Excellent decision-making and leadership capabilities
  • Contract negotiation
  • Conflict resolution experience
  • Adaptability
  • Able to tolerate stress

DEPARTMENT: Technical
DESIGNATION: Painter / helper
LOCATION: Dubai - UAE
EXPERIENCE:Minimum 1 Year
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DEPARTMENT: Technical
DESIGNATION: Pipe Fabricator/Welder
LOCATION: Dubai - UAE
EXPERIENCE:Minimum 1 Year
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DEPARTMENT: Technical
DESIGNATION: Senior Technical Analyst
LOCATION: Mumbai
EXPERIENCE:Minimum 10 Years
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MBA in Finance or Marketing (Preferred from S. P. Jain Institute of Management and Research)
 

  • A senior technical analyst is a versatile technical problem solver responsible for assessing and deploying effective strategies to solve technical issues while increasing productivity.
  • The core responsibilities of a senior technical analyst is to collect, analyze, and present data, and then make a recommendation based upon that data.
  • Provide secure access to network data across the leadership teams in the organization.
  • Proficiency in preparing opportunity studies, market intelligence, risk assessment to name a few.
  • Research and analyze trends, opportunities, competitors and pricing to identify proposed concepts / ideas.
  • Write reports with recommendations, visualizations and clear risk analysis.
  • Develop, maintain and quality control databases and sources.
  • Present results to a variety of audiences and answer questions.
  • This position directly reports to BOD members

DEPARTMENT: Technical
DESIGNATION: Service engineer
LOCATION: Dubai - UAE
EXPERIENCE:Minimum 2 Years
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·         Cummins trained Service Engineer with minimum 2 years' experience for permanent employment in UAE

·         He will be responsible for leading the maintenance team on Cummins Engines owned by the AG.

DEPARTMENT: Sales
DESIGNATION: Business Development Manager
LOCATION: Singapore
EXPERIENCE:Minimum 2- 3 Years or MBA Fresher
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2 Open Positions
 

  • MBA Fresher or MBA with prior experience in international business development for minimum 2 to 3 years, Prior experience in selling shipping services preferable.
  • Accountable for sales targets assigned, regular meetings with new and existing clients, generating new business and exploring new opportunities and markets.
  • Responsible for new sales and account management and gathering new requirements from existing clients.
  • Responsible for the development new business accounts in Singapore, China & Hong Kong.
  • Provide administrative support to the Sales & Marketing Department.
  • Handle general sales enquiries, telephone calls, emails and ensure proper follow-up by respective  Managers in a timely manner
  • Maintain and upkeep all sales database, sales kits, collaterals, and all filing system which includes vital information of companies, contacts, profiles
  • Carry out and conduct market research, competitor analysis and customer surveys.
  • Plan, coordinate and prepare events/ activities and visits.
  • To prepare and send out sales proposals, confirmation contracts and agreements
  • Assist with related sales & marketing assignment that may be assigned.
  • Negotiate/close deals and handle complaints or objections
  • Collaborate with team to achieve better results
  • Prepare and deliver appropriate presentations on products/Services

 

DEPARTMENT: Technical
DESIGNATION: Rigger / Helper
LOCATION: Dubai - U.A.E
EXPERIENCE:6 months - 5 yrs
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Number of positions: 2
Reporting To: GM Technical
Experience: 6 months - 5 yrs
Candidates with similar past work experience in UAE workshops.

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